Keyboard shortcuts for Outlook - Microsoft Support

Use keyboard shortcuts in Outlook to manage your email, tasks, contacts, meetings, and more. The shortcuts in this article refer to the US keyboard layout.

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Keyboard shortcuts for Outlook - Microsoft Support

Microsoft Outlook

A visual cheat-sheet for the 210 keyboard shortcuts found in Microsoft Outlook

Reference Link

Overview

Total Shortcuts: 210

Frequently used:17 shortcuts
Basic navigation:21 shortcuts
Search:9 shortcuts
Flags:1 shortcuts
Color categories:1 shortcuts
Create an item or file:13 shortcuts
Commands in most views:17 shortcuts
Mail:35 shortcuts
Calendar:19 shortcuts
People:21 shortcuts
Tasks:15 shortcuts
Format text:27 shortcuts
Add web information to items:1 shortcuts
Printing:5 shortcuts
Send/Receive:4 shortcuts
Visual Basic Editor:1 shortcuts
Macros:1 shortcuts
Forms:2 shortcuts

Frequently used

CloseEsc
Go to Home tabAlt + H
New messageCtrl + Shift + M
SendAlt + S
Insert fileAlt + N
New taskCtrl + Shift + K
DeleteDelete
SearchCtrl + E
ReplyCtrl + R
ForwardCtrl + F
Reply allCtrl + Shift + R
CopyCtrl + C
Send/ReceiveAlt + S
Go to calendarCtrl + 2
Create appointmentCtrl + Shift + A
Move to folderAlt + H + M, V
Attachment Save AsAlt + J + A

Basic navigation

Switch to Mail viewCtrl + 1
Switch to Calendar viewCtrl + 2
Switch to Contacts viewCtrl + 3
Switch to Tasks viewCtrl + 4
Switch to NotesCtrl + 5
Switch to Folders list in the Folder paneCtrl + 6
Switch to ShortcutsCtrl + 7
Switch to next open messageCtrl + .
Switch to previous open messageCtrl + ,
Move between Folder/Outlook/Reading/To-DoCtrl + Shift + Tab
Move ar ound message header lines in the Folder paneCtrl + Tab
Move around within the Folder paneArrows
Go to a different folderCtrl + Y
Go to the Search boxCtrl + E
In the Reading pane, go to the previous messageAlt + Up
In the Reading pane, page down through textSpace
In the Reading pane, page up through textShift + Space
Collapse or expand a group in the email message listLeft/Right
Go back to previous view in the main Outlook windowAlt + B/Left
Go forward to next view in the main Outlook windowAlt + Right
Select the InfoBar and, if available, show menu of commandsCtrl + Shift + W

Search

Find a message or other itemCtrl + E
Clear the search resultsEsc
Expand the search to include all items in module you are inCtrl + Alt + A
Use Advanced FindCtrl + Shift + F
Create a Search folderCtrl + Shift + P
Search for text within an open itemF4
Find and replace text/symbols in Reading paneCtrl + H
Expand search to include items from the current folderCtrl + Alt + K
Expand search to include subfoldersCtrl + Alt + Z

Flags

Open the Flag for Follow Up dialog boxCtrl + Shift + G

Color categories

Delete the selected category from the list in the Color categories boxAlt + D

Create an item or file

Create an appointmentCtrl + Shift + A
Create a contactCtrl + Shift + C
Create a contact groupCtrl + Shift + L
Create a faxCtrl + Shift + X
Create a folderCtrl + Shift + E
Create a meeting requestCtrl + Shift + Q
Create a messageCtrl + Shift + M
Create a noteCtrl + Shift + N
Create an Office documentCtrl + Shift + H
Post to the selected folderCtrl + Shift + S
Post a reply in the selected folderCtrl + T
Create a Search folderCtrl + Shift + P
Create a taskCtrl + Shift + K

Commands in most views

Save (except in Tasks view)Ctrl + S
Save and close (except in Mail view)Alt + S
Save as (only in Mail view)F12
UndoCtrl + Z
Delete an itemCtrl + D
PrintCtrl + P
Copy an itemCtrl + Shift + Y
Move an itemCtrl + Shift + V
Check namesCtrl + K
Check spellingF7
Flag for follow-upCtrl + Shift + G
ForwardCtrl + F
Send or post or invite allAlt + S
Endable editing in a field, all views except Mail/IconF2
Left align textCtrl + L
Center textCtrl + E
Right align textCtrl + R

Mail

Switch to InboxCtrl + Shift + I
Switch to OutboxCtrl + Shift + O
Check namesCtrl + K
SendAlt + S
Reply to a messageCtrl + R
Replay All to a messageCtrl + Shift + R
Reply with meeting requestCtrl + Alt + R
Forward a messageCtrl + F
Mark a message as not junkCtrl + Alt + J
Display blocked external contentCtrl + Shift + I
Post to a folderCtrl + Shift + S
Apply Normal styleCtrl + Shift + N
Check for new messagesCtrl + M
Go to the previous messageUp
Go to next messageDown
Create a message (in Mail view)Ctrl + N
Create a message (from any Outlook view)Ctrl + Shift + M
Open a received messageCtrl + O
Delete and ignore a conversationCtrl + Shift + D
Open the Address BookCtrl + Shift + B
Add a Quick flag to an unopened messageInsert
Display the Flag for follow up dialog boxCtrl + Shift + G
Mark as readCtrl + Q
Mark as unreadCtrl + U
Open the MailTip in the selected messageCtrl + Shift + W
Find or replaceF4
Find nextShift + F4
SendCtrl + Enter
PrintCtrl + P
ForwardCtrl + F
Forward as attachmentCtrl + Alt + F
Show the properties for the selected itemAlt + Enter
Mark for downloadCtrl + Alt + M
Check Mark for download statusCtrl + Alt + U
Display Send/Receive progressCtrl + B

Calendar

Create an appointmentCtrl + N
Create an appointment (any Outlook view)Ctrl + Shift + A
Create a meeting requestCtrl + Shift + Q
Show 1-10 days in the calendarAlt + 1-0
Go to a dateCtrl + G
Switch to Month viewAlt + =
Go to the next dayCtrl + Right
Go to the next weekAlt + Down
Go to the next monthAlt + PgDown
Go to the previous dayCtrl + Left
Go to the previous weekAlt + Up
Go to the previous monthAlt + PgUp
Go to the start of the weekAlt + Home
Go to the end of the weekAlt + End
Switch to Full Week viewAlt + -
Switch to Work Week viewCtrl + Alt + 2
Go to previous appointmentCtrl + ,
Go to next appointmentCtrl + .
Set up recurrence for an open appointment or meetingCtrl + G

People

Dial a new callCtrl + Shift + D
Find a contact or other itemF3
Enter a name in the Search Address Books boxF11
In Table or List view of contacts, go to first contact with letterShift + (letter)
Select all contactsCtrl + A
Create a message with selected contact as subjectCtrl + F
Create a contact (when in Contacts)Ctrl + N
Create a contact (any Outlook view)Ctrl + Shift + C
Open a contact form for the selected contactCtrl + O
Create a contact groupCtrl + Shift + L
PrintCtrl + P
Update a list of contact group membersF5
Go to a different folderCtrl + Y
Open the Address BookCtrl + Shift + B
Use Advanced FindCtrl + Shift + F
In an open contact, open the next contact listedCtrl + Shift + .
Find a contactF11
Close a contactEsc
Send a fax to the selected contactCtrl + Shift + X
Open the Check Address dialog boxAlt + D
In contact form, display Email 1-3Alt + Shift + 1-3

Tasks

Accept a task requestCtrl + C
Decline a task requestCtrl + D
Find a task or other itemCtrl + E
Open the Go to Folder dialog boxCtrl + Y
Create a task when in Tasks viewCtrl + N
Create a task (any Outlook view)Ctrl + Shift + K
Open selected itemCtrl + O
Print selected itemCtrl + P
Select all itemsCtrl + A
Delete selected itemCtrl + D
Forward a task as an attachmentCtrl + F
Create a task requestCtrl + Shift + Alt + U
Switch between Folder/Tasks/To-DoTab
Undo last actionCtrl + Z
Flag an item or mark completeInsert

Format text

Display the Format menuAlt + O
Display the Font dialog boxCtrl + Shift + P
Switch case (with text selected)Shift + F3
Format letters as small capitalsCtrl + Shift + K
Make letters boldCtrl + B
Add bulletsCtrl + Shift + L
Make letters italicCtrl + I
Increase indentCtrl + T
Decrease indentCtrl + Shift + T
Left alignCtrl + L
CenterCtrl + E
UnderlineCtrl + U
Increase font sizeCtrl + ]
Decrease font sizeCtrl + [
CutCtrl + X
CopyCtrl + C
PasteCtrl + V
Clear formattingCtrl + Shift + Z
Delete the next wordCtrl + Shift + H
Justify textCtrl + Shift + J
Apply stylesCtrl + Shift + S
Create a hanging indentCtrl + T
Insert a hyperlinkCtrl + K
Left align a paragraphCtrl + L
Right align a paragraphCtrl + R
Reduce a hanging indentCtrl + Shift + T
Remove paragraph formattingCtrl + Q

Add web information to items

Insert or edit a hyperlink in the body of an itemCtrl + K

Printing

Open the Print tab in Backstage viewAlt + F, P
Print an item fron an open windowAlt + F, P, F
Open the Page Setup dialog box from Print viewAlt + S
Select a printer from Print viewAlt + F, P, I
Open the Print Options dialog boxAlt + F, P, R

Send/Receive

Start a send/receive for all defined groupsF9
Start a send/receive for the current folderShift + F9
Start a send/receiveCtrl + M
Define Send/Receive groupsCtrl + Alt + S

Visual Basic Editor

Open Visual Basic EditorAlt + F11

Macros

Play macroAlt + F8

Forms

Create an InfoPath formCtrl + N
Close an InfoPath formCtrl + Shift + Alt + T

Startup.detail.introduction

Introduction

The article explains that using keyboard shortcuts can help users work more efficiently in Outlook, especially for those with mobility or vision disabilities.

Frequently Used Shortcuts

The article lists some frequently used shortcuts in Outlook, including creating a new message or calendar event, deleting a message or item, forwarding a message, and more.

Edit Text

The article provides shortcuts for editing text in Outlook, such as copying, cutting, and pasting text, as well as inserting hyperlinks and repeating or reversing actions.

Format Text

The article lists shortcuts for formatting text in Outlook, including applying bold, italic, and underline formatting.

Mail Keyboard Shortcuts

The article provides shortcuts for using the Folder pane, message list, and reading list in Outlook, including deleting messages, marking messages as read or unread, and flagging messages.

Calendar Keyboard Shortcuts

The article lists shortcuts for using the calendar in Outlook, including creating a new calendar item, deleting an item, and moving to a different region in the calendar.

Contacts (People) Keyboard Shortcuts

The article provides shortcuts for using the People view in Outlook, including going to the People view, creating a contact, searching for a contact, and more.

Using Keyboard Shortcuts to Add Accent Marks and Special Characters

The article explains how to use keyboard shortcuts to add accent marks and special characters in Outlook, including vowels with grave, acute, circumflex, and tilde accents.

Overall, the article aims to help users of Outlook improve their productivity by using keyboard shortcuts to perform common tasks.